Bulk Products Upload - Best Practices by Intellect Outsource

bulk products upload best practices
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ECommerce bulk product upload is a process that involves uploading multiple items into your eCommerce store at once. It facilitates efficient organization and leverages productivity. The need for bulk product upload arises when you begin your eCommerce business and launch a store for the first time or migrate from one platform to another.

What is eCommerce Bulk Product Upload?

Bulk product upload is a feature that allows you to upload multiple products in a single session. It adds the products to your inventory in a predefined manner, making it easier for you to manage and track inventory. This feature is ideal for businesses that sell related goods or services but don't want to spend time manually adding every product individually, into their system or software application.

Bulk Product Upload is also an excellent tool for businesses that sell multiple variations of the same product. For example, if you sell different sizes of jeans or t-shirts, you can use bulk upload to easily add each dimension to your inventory. It saves time and makes it easier for customers to find precisely what they're looking for when they visit your website or storefront.

Bulk Product Upload is simple and easy. First, you'll need to connect your store's inventory management software or eCommerce platform with the inventory management system that provides bulk product upload. It can be done through a direct integration or API (Application Programming Interface).

Once this connection has been made, you'll need to select products you want to add to your inventory. Choose the file type supported by your inventory management system. It will usually be either a CSV or XML file.

Once the file has been selected, you'll be able to enter the product IDs associated with each product you want to add to your inventory. It will tell your eCommerce platform which items need to be added to your system. Once the mapping of fields is confirmed, the uploading can begin. This is usually the process for most of the API and the platform dashboard.

By the end of this article you will have a detailed understanding of how bulk product upload is to be carried out in specific platforms.

Product listing is dependent on multiple parameters that determine product visibility. Read more about How to list products effectively in an online store.


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Pre-requisites for Product Upload

Before you start your products, it's essential to make sure you have all the information needed. You should make sure that:

  • All the product types and variants are included in your list of products. For example, if multiple versions of a particular product type or variant exist, each version must be added as a separate item
  • The correct name for each item is used throughout its life cycle (from creation through deletion). It helps improve search results when users search for specific keywords related to those names (for example, "product name").
  • Your CSV or XML file should contain all the fields required in your product description. The key is to follow all the formatting requirements of the platform or dashboard
  • Every platform has basic syntax rules or formatting preferences; study them before attempting an actual upload
  • One simple trick is to export a sheet from the platform and fill it with the details required

Best Practices for eCommerce Bulk Products Upload

Bulk product upload saves a lot of time and effort. You can simply create and use a CSV file or spreadsheet, which will be used as the base data for your products. Let's look at best practices for eCommerce Bulk product upload by knowing how we can upload bulk items in popular eCommerce platforms like Woocommerce, Shopify, and Magento. Product information management best practices are better understood when implemented practically while learning.

Bulk Product Upload in WooCommerce

Importing the products from a CSV or XML file is what WooCommerce bulk product upload is all about. Installing and activating Product Import Export for WooCommerce on the WooCommerce store is what you need to do to import the CSV or XML file. The platform also has a paid version named Product CSV Import Suite, through which you can also upload variations of a product. For convenience, we will go through the process for the regular upload.

  • To begin importing products once the plugin has been activated, access your WooCommerce admin area and choose “Products”
  • Select “Import” from the options displayed and an Upload CSV file screen will appear
  • Select Choose File and Pick the one you want to import from your computer
  • In case you are using anything other than a comma to separate the elements in the CSV, you may click on the Advanced options button and declare the delimiter
  • Click “Continue” and the Column Mapping screen will appear
  • WooCommerce will try and match the Column name on your sheet with the Field for the product listing. However, you also have the freedom to choose one through the drop-down menu
  • Finally, click the “Run Importer” button and the process will begin
  • Once the process is completed, you shall see the View products button

Shopify Bulk Product Upload

Shopify is another popular eCommerce platform that has gained popularity in recent years. To execute Shopify bulk product upload, follow these steps:

  • To start, go to www.shopify.com and sign into your Shopify Admin account
  • If you enter, go to the left section of the page and click Products. To import products, go to the Products page and there click the Import button (top right) next to the Add Products button
  • When the pop-up window appears, simply drag the file onto it to begin uploading your products to Shopify. To begin, we must acquire the CSV file. Download the sample CSV file by selecting the link labeled "Sample Product CSV File" and following the on-screen prompts to "Save" and "Open" the file
  • Then, return to Shopify and just place the CSV file there. Then, select the file to upload and hit the "Continue" button. After that, a preview of the items that will be added to your stock should appear. Simply start the import process by selecting the Products to Import radio option
  • The process could be lengthy if you have a lot of products to import. The product is expected to be immediately visible in your stock after the import
  • If you have a lot of listings to import, this is the best way to do it into your Shopify Inventory. The same CSV file can be imported into several online storefronts

Magento Bulk Product Upload

The easiest way to generate a CSV template for Magento bulk product upload is to download it from the Magento Admin section.

All of the Data type fields, including Name, Category, Options layout columns, Description, Images, etc., are automatically listed by Magento in the export file.

  • You can export the default CSV import template from your Magento store by following the below steps.
  • Click "Export" in the System section.
  • Use the drop-down list to choose "Products" under Entity Type.
  • You may see a list of entity attributes in the Product Entity Type Section.
  • Any entity attribute can now be included or excluded from the exported file. When you've finished excluding data and adding the necessary properties to the export file, scroll to the bottom of the page and select "Continue."
  • The export file should be saved somewhere convenient to find on your PC.
  • It is the sample data file for importing into your Magento store. Launch it. All necessary files, product types, data formats, further added properties, etc. are visible. To add your new products, use this CSV template.
Once the CSV is ready to be uploaded, follow these steps:
  • Go to the Import behavior and select Add/Replace
  • The next step is to select the Validation Strategy. Select Stop on error if you want the process to stop when an error is encountered. Else, you can select Skip if you want the entry with an error to be skipped
  • You can also set the number of errors allowed before the process stops
  • The field separator, which is by default a comma (,) can be changed
  • The last field is to locate the import file. Select the relevant file and click on the Check Data button
  • You should see “File is valid! To start the import process press the “import” button” if the file is good to go. Click Import to complete the bulk upload process

There are numerous eCommerce platforms that provide a platform for your digital store. eBay, PrestaShop, OpenCart, and many more platforms have made it possible to sell globally with the help of technology. Many top sellers that are popular in the domain once started with a small online store. Once the sales grow, the necessity of processes and responsible people arises. It is impractical for a business to upload hundreds of products manually. Using a CSV file, you can upload hundreds of thousands of products using the bulk import tool. However, considering that configurable and simple items may have various layouts, careful attention to detail must be paid.

To avoid errors in product listing, Magento development, or OpenCart bulk product upload it is recommended that you outsource these tasks to the experts.

Product Management Best Practices

Product management best practices are essential to ensure that you have a straightforward process for managing products. It helps with inventory management and customer support, one of the most challenging aspects of any business.

One of the main benefits of having the best product management practices in place is that they can help your overall success as an eCommerce business owner. A well-defined strategy can also help you understand what works best for your brand and how it fits into your comprehensive marketing plan so that you can focus on more strategic initiatives instead of just day-to-day operations.

Following are the top-notch product data management best practices that you can use to boost your eCommerce or physical store sales.

  • Establish a Plan

    One of the best methods to move quickly without compromising on quality is to ground your work in a comprehensive strategy that accounts for your product's objectives and aspirations. What you hope to accomplish with your product lies at the heart of your product vision. Time-bound goals outline the progress you'd like to make toward your long-term vision during a specific time frame.

    The point of setting goals is not to slow you down. They provide your team with a clear focal point to make strategic decisions. While some product managers may believe that the vision is more important than specific objectives, a balanced approach that considers both is optimal.

  • Incorporate the Suggestions of your Customers

    Your targeted audience's goals, vision, and needs should guide the development of your product roadmap. You should actively seek new ideas through internal discussions and user interviews. You should take care to accept only some criticism levelled at you at face value. While most consumers are adept at describing their problems, far fewer can put their finger on exactly what needs fixing.

    Establishing an internal ranking system can help you implement only the most promising suggestions. Ranking prospective features should employ objective measurements. It is worth considering what your customers feel about your competitors too. Competitor analysis should be a part of your eCommerce strategy.

  • Determine the Major Undertaking

    The work may call for more generalized classifications. Initiatives are the works' overarching epics or motifs. ``Increase speed" or "improve the mobile experience" are two possible examples.

    Your more strategic initiatives, such as individual user stories and features, might fall under these categories. If you take the time upfront to establish these buckets, you can guarantee that your future moves will be well-considered. Re-evaluating the initiative you've already planned is the first step if you decide to make a course correction. After that, you can design strategies that will move you closer to your objectives.

  • Set Strategic Priorities

    Deciding which features to prioritize can slow down development. Avoid this setback by letting strategy dictate what you should focus on in light of the current situation.

    Connect the dots between the "what" of your features and the "what" of your objectives. It can then be sent to the development team to be translated into the "how" of the project.

    In this manner of working, you can be assured that your planned features will align with your overall business goals. It will help your team understand how their efforts contribute to the overall project's success. The remaining steps include picking individual tasks from the top of the prioritized list.

    With the growth of the business, the necessity of an expert team is felt from time to time. Companies that believe in and practice the appropriate utilization of resources prefer outsourcing their eCommerce management to experienced agencies. The benefits of outsourcing are humongous, and the ROI proves it as you proceed with time. Intellect Outsource offers comprehensive eCommerce product upload services that help you expedite the processes, ultimately helping you succeed. Let the experts manage your eCommerce needs. Get your personalized quote now!

  • Interdisciplinary Groups

    Collaborating with several groups, including marketing, sales, development, design, and support, is essential for rapidly creating goods that sell well. Regarding collaborating on products, product managers must work with a wide variety of teams, but none is more important than development. Thus, your development team can give you accurate estimates of how long tasks will take.

    Every squad counts. As a product manager, you need to stay in touch with everyone who affects the product and customer experience to stay focused and avoid making unnecessary mistakes.


All in all, the bulk product upload process is dependent on minute details and appropriate management. It requires a lot of planning and preparation to avoid any mishaps. But if you follow the best practices outlined above, you should efficiently complete an eCommerce bulk product upload now!


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